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LoreLedger
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Getting Started

Getting Started

Welcome to LoreLedger — a campaign and world hub for TTRPG players and GMs.

LoreLedger helps you keep track of lore, characters, factions, locations, sessions, quests, clues, inventory, and more. It is the living memory of your campaign or shared setting, not a virtual tabletop.

This guide walks you through creating your account, understanding the app's structure, and setting up your first campaign.

Creating your account

LoreLedger uses third-party sign-in. You do not need to create a password.

  1. Visit the LoreLedger home page and click Sign In.
  2. Choose one of the available sign-in providers: Google, GitHub, or Discord.
  3. Authorise LoreLedger with your chosen provider.
  4. You are signed in and taken to your Dashboard.

Your account is created automatically the first time you sign in. You can link additional providers later from your Settings page.

Setting your display name

After signing in, visit Settings (accessible from the top-right menu) to set or change your display name. This is the name other members of your organisations will see.

Understanding the hierarchy

LoreLedger is built around a four-level hierarchy:

Organisation (or Personal Workspace)
  └── World
        └── Campaign
              └── Game Table
LevelWhat it represents
Organisation / WorkspaceA group of people (Club plan) or your personal creative space (GM+ plan)
WorldA shared fictional setting — the universe your stories take place in
CampaignA story arc or adventure within a world
Game TableA specific group of players playing through a campaign

Characters

Characters sit outside the hierarchy. Every user can create characters from the Characters page. Characters are owned by the player who creates them and can be assigned to game tables so they appear in the table's character list.

  • Free users can create 1 basic character
  • Adventurer users can create up to 5 characters with rich details (race, class, level, pronouns, portrait)
  • GM+ users can create more characters and also create characters for others

See Characters and Assignments for full details.

Why this structure matters

  • An Organisation can have multiple Worlds (e.g. a club running several different settings).
  • A World can have multiple Campaigns (e.g. different story arcs in the same setting).
  • A Campaign can have multiple Game Tables (e.g. two groups playing through the same adventure, or different groups exploring the same world).
  • Lore entries (locations, factions, items, etc.) belong to a World and are shared across all campaigns and tables in that world.
  • Sessions, quests, and inventory belong to a specific Game Table.
  • Characters belong to a user and can be assigned to one or more tables.

This structure supports everything from a single group running one campaign to a large club with multiple tables sharing a living world.

Personal workspace vs organisations

  • GM and World Builder plans automatically receive a personal workspace — a private organisation where you can create worlds, campaigns, and tables.
  • Only the Club plan can create named organisations for clubs, communities, and larger groups.
  • Free and Adventurer plans do not get a workspace or organisations. They create characters and join other people's tables.

Your first setup

Here is how to get started from scratch. You will need to be the person setting things up (the Organisation Owner).

1. Create an Organisation

  1. From your Dashboard, click Create Organisation.
  2. Enter a name for your organisation (e.g. "Friday Night Games" or "The Realm Keepers").
  3. Click Create.

You are now the Owner of this organisation. You can invite others later.

2. Create a World

  1. From your organisation page, click Create World.
  2. Enter a name and optional description for your world.
  3. Click Create.

3. Create a Campaign

  1. From your world page, click Create Campaign.
  2. Enter a name and optional description.
  3. Click Create.

4. Create a Game Table

  1. From your campaign page, click Create Table.
  2. Enter a name for the table (e.g. "Tuesday Evening Group").
  3. Optionally add a game system (e.g. "D&D 5e", "Pathfinder 2e").
  4. Click Create.

You are automatically assigned as the GM of this table.

5. Invite players

  1. Go to your organisation page and click Members.
  2. You can add members in two ways:
    • By email: Search for a user's email address and add them directly.
    • By invite link: Create a shareable invite link with an optional expiry date and usage limit. Send the link to your players and they can join by clicking it.
  3. Once players have joined the organisation, go to your Game Table page and add them as Players.

Navigating the app

Dashboard

Your dashboard shows all your organisations and recent activity. It is your starting point each time you sign in.

Sidebar

The sidebar gives you quick access to the current organisation, world, campaign, and table context as you navigate deeper into the hierarchy.

Breadcrumbs

Breadcrumb navigation at the top of every page shows where you are in the hierarchy and lets you jump back to any parent level.

Search

Use the search bar (accessible from the top bar, or press Ctrl+K / Cmd+K) to search across all content within an organisation. Search results respect visibility rules — you will only see content you have permission to view.

Understanding roles

LoreLedger has two tiers of roles:

Organisation roles

RoleWhat you can do
OwnerFull control over the organisation, its content, members, and settings
AdminManage content and members, but cannot promote others to Owner
MemberView content within the organisation

Table roles

RoleWhat you can do
GMManage the table, create sessions, quests, and control visibility
PlayerView content, manage your own inventory items

Organisation Owners and Admins have implicit access to all tables within their organisation — they do not need to be explicitly added to each table.

For more detail on roles, see:

What to do next

Depending on your role, here is where to go from here: