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Organisation Admins

Organisation Admins

This guide is for Organisation Owners and Admins — the people who set up and manage the group, its members, and its content structure.

Roles at a glance

RoleManage membersManage contentDelete organisationPromote to Owner
OwnerYesYesYesYes
AdminYesYesNoNo
MemberNoNoNoNo
  • The person who creates an organisation automatically becomes its Owner.
  • Owners can promote Admins to Owner and demote Owners to Admin.
  • Admins can add, remove, and manage Members and other Admins, but cannot create or modify Owners.
  • Members have read access to organisation content but cannot manage anything.

Managing your organisation

Editing organisation details

  1. From your organisation page, click Settings (visible to Owners and Admins).
  2. Update the organisation name and optional description (up to 500 characters).
  3. Click Save Changes.

If you rename an organisation, its URL slug is regenerated automatically. You will be redirected to the new address.

The description appears on your organisation's main page and helps members understand what the organisation is about.

Viewing plan and usage

If you are the organisation Owner, the Settings page shows a Plan & Usage section with:

  • Your current plan name
  • Usage bars for worlds, campaigns, tables, entries, members, and storage
  • A link to upgrade if you are not on the Club plan

Deleting an organisation

Only Owners can delete an organisation.

  1. Go to Settings on your organisation page.
  2. Scroll to the Danger Zone section.
  3. Type the organisation name exactly as shown to confirm.
  4. Click Delete Organisation.

Warning: Deleting an organisation permanently removes everything inside it — all worlds, campaigns, tables, lore entries, sessions, quests, inventory, memberships, and uploaded files. This cannot be undone.

Managing members

Viewing members

From your organisation page, click Members to see all current members and their roles.

The members page shows a total count and supports:

  • Search — type in the search box to filter by name or email
  • Role filter — use the dropdown to show only Owners, Admins, or Members
  • Pagination — navigate through pages if you have more than 20 members

Member limit warnings

If your organisation is approaching its member limit (80% or more), a warning banner appears at the top of the members page. When the limit is reached, an error banner appears and the "Add Member" and "Create Invite" forms are disabled until you upgrade your plan.

Adding members by email

  1. On the Members page, use the Add Member form.
  2. Enter the email address of the person you want to add. They must already have a LoreLedger account.
  3. Click Add.

New members are added with the Member role by default. You can change their role after adding them.

Using invite links

Invite links let you share a URL that people can use to join your organisation.

  1. On the Members page, scroll to the Invites section.
  2. Click Create Invite.
  3. Choose the role new members will receive (Member or Admin).
  4. Optionally set:
    • Maximum uses — how many people can use this link before it expires.
    • Expiry date — when the link stops working.
  5. Click Create.
  6. Copy the invite link and share it with your players.

When someone clicks the link and signs in, they are automatically added to the organisation with the assigned role.

You can revoke an invite at any time to stop it from being used.

Invites are separated into Active and Expired & Used sections. The expired section is collapsible and includes a Clean up expired button to permanently remove all expired and fully-used invites at once.

Bulk member operations

You can select multiple members using the checkboxes next to their names and then:

  • Change role — choose a new role (Admin or Member) and apply it to all selected members
  • Remove — remove all selected members from the organisation

Members that cannot be affected (such as the last Owner, yourself, or Owners when you are an Admin) are automatically skipped.

Changing a member's role

  1. On the Members page, find the member.
  2. Use the role dropdown next to their name to change their role.

Restrictions:

  • Only Owners can promote someone to Owner.
  • Admins cannot change the role of an Owner.
  • The last Owner cannot be demoted — transfer ownership to someone else first.

Removing a member

  1. On the Members page, find the member.
  2. Click the remove button next to their name.

Removing a member also removes all their table memberships within the organisation.

Restrictions:

  • Admins cannot remove Owners.
  • The last Owner cannot be removed.

Managing worlds

Creating a world

  1. From your organisation page, click Create World.
  2. Enter a name and optional description.
  3. Click Create.

Editing a world

  1. From the world detail page, click Edit.
  2. Update the name or description.
  3. Click Save Changes.

Deleting a world

  1. From the world edit page, scroll to the Danger Zone.
  2. Type the world name to confirm.
  3. Click Delete World.

Warning: Deleting a world removes all its campaigns, tables, lore entries, sessions, quests, inventory, and uploaded files.

Managing campaigns

Creating a campaign

  1. From the world page, click Create Campaign.
  2. Enter a name and optional description.
  3. Click Create.

Editing a campaign

  1. From the campaign detail page, click Edit.
  2. Update the name or description.
  3. Click Save Changes.

Deleting a campaign

  1. From the campaign edit page, scroll to the Danger Zone.
  2. Type the campaign name to confirm.
  3. Click Delete Campaign.

Warning: Deleting a campaign removes all its tables, sessions, quests, inventory, and table memberships.

Managing game tables

Creating a table

  1. From the campaign page, click Create Table.
  2. Enter a name and optionally a game system.
  3. Click Create.

The person who creates a table is automatically assigned as its GM.

Editing a table

  1. From the table detail page, click Settings (visible to the GM and organisation staff).
  2. Update the name or game system.
  3. Click Save Changes.

Deleting a table

Only organisation Owners and Admins can delete a table (not table GMs acting alone).

  1. From the table settings page, scroll to the Danger Zone.
  2. Type the table name to confirm.
  3. Click Delete Table.

Warning: Deleting a table removes all its sessions, quests, inventory, and table memberships.

Managing table members

As an organisation Owner or Admin, you have implicit access to all tables. You can:

  1. Go to any table's detail page.
  2. Add organisation members to the table and assign them as GM or Player.
  3. Change a table member's role or remove them.

Leaving an organisation

Any member (including Owners and Admins) can leave an organisation:

  1. Go to the Members page.
  2. Click the Leave Organisation button.
  3. Confirm.

Restriction: If you are the last Owner, you cannot leave. You must transfer ownership to someone else first.

When you leave, all your table memberships within that organisation are also removed.

Activity and search

Activity feed

Your organisation page shows a feed of recent activity — member changes, content creation and updates, and other significant events.

For a full activity history, click View All Activity on the organisation page.

Search

Use the search bar (or Ctrl+K / Cmd+K) to search across all content in the organisation. Results are grouped by type and respect visibility rules.

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